Similar to last year, the Internal Revenue Service has given employers a holiday gift – an extension of the deadlines for delivery (but not filing) of 2019 Forms 1094 and 1095.

ACA INFORMATION REPORTING

All employers who qualify as applicable large employers (ALEs), and all insurers and self-insured employers, are required to provide certain information statements to individuals and file certain reports with the IRS in compliance with the Affordable Care Act (ACA).  For the 2019 reporting year, the deadlines by which forms must be provided to individuals has been extended, but the dates for IRS filings by employers and insurers have not been extended, as follows:

NEW RELIEF FROM PENALTIES

The tax on individuals who do not have ACA compliant health coverage continues to be zero for 2019.  Therefore, an individual does not need Form 1095-B or Form 1095-C to be able to complete his or her 2019 tax return.  As a result, the IRS has announced that fully-insured employers will not owe a penalty for failure to furnish the 2019 Form 1095-B to employees if:

• The employer posts a notice “prominently” on its website.  The notice must state that individuals may received a copy of their Form 1095-B upon request.  The notice must provide an address (email and physical) and telephone number for contacting the employer to make the request.
• The employer must furnish the 2019 Form 1095-B to an employee requesting it within 30 days of the date of the request.

There is no relief from penalties for employers with self-insured plans that must furnish Form 1095-C to full-time employees.  While the above-described relief is available to self-insured employers for failure to furnish a 2019 Form 1095-C to part-time or other non-full-time employees, self-insured employers must still comply with the extended March 2, 2020 mailing deadline.

All employers, whether fully-insured or self-insured, must still file copies of the 2019 Forms 1095-B and 1095-C, along with the applicable Form 1094-B or 1094-C Transmittal Form, with the IRS. Thus, although employers may avoid the need to mail some forms, they will still have to make sure that all forms are timely prepared.

Relief from penalties has again been extended to employers that can show good faith efforts to comply with the information-reporting requirements if the information reported is missing or inaccurate.  Reporting, even with errors, is still a better approach than failing to report, which does not have relief from penalties (except as described above for the Form 1095-B).

Nelson Mullins Executive Compensation and Employee Benefits attorneys are ready to assist with your compensation and benefits related matters in a cost-effective and responsive manner.  Please contact one of our Executive Compensation and Employee Benefits partners or the Nelson Mullins attorney with whom you work.